Accounts Payable Supervisor

Apply now Job no: 503510
Position type: Staff Full Time
Campus: UMass President's Office
Department: Unified Procurement Serv Team
Categories: Accounting and Finance, UPST
Advertised: Eastern Standard Time
Applications close:

Position Summary:

Working under the direct supervision of the Accounts Payable Manager, this position performs various duties to support the Accounts Payable department of the UPST. Responsible for researching vendor statements and responding to vendors and departmental inquiries.

Essential Functions:

  • Direct management of accounts payable staff and daily activities of the Accounts Payable department.
  • Create and maintain an engaging, collaborative, agile, customer-focused work environment.
  • Examines documents for compliance with rules and regulations of the State Comptroller, the Commonwealth of Massachusetts, and the University of Massachusetts.
  • Reviews problem data, checking for discrepancies and making corrections and enters information into the system.
  • Address questions on University policy and procedures in reference to appropriateness of expenditures, status of accounts, and invoice problems.
  • Runs various reports to monitor and track volume, performance and identify issues related to accounts payable processes.
  • Process payment of assigned vendors on a daily basis.
  • Research and resolve problems and/or questions relating to invoices with vendors and departments.
  • Receives invoices from vendor for payment, audits disbursement vouchers for appropriate documentation and accuracy of data for entry, and for availability of funds. 
  • Process refund checks and deposits from vendors.  Requests stop payments and copies of cancelled checks, when appropriate.
  • Review daily diagnostics for accuracy of data input.
  • Proactively monitor customer feedback/escalated issues to ensure delivery of business results.
  • Make recommendations to improve and/or update systems and procedures.
  • Provide outstanding customer service to the University departments, including providing guidance on proper procedures and compliance requirements.
  • Assist with the month and year end closing process.

Other Functions/Responsibilities:

  • Perform other duties as required.

Minimum Qualifications:

  • Associates degree in Accounting or equivalent work experience
  • 2-3 years of Accounting or related work experience
  • Demonstrated ability to handle details and multiple priorities and ability to meet deadlines
  • Proficiency with Microsoft Office or similar software
  • Excellent interpersonal, verbal and writing skills needed to present or communicate effectively with all levels of management

Preferred Qualifications:

  • PeopleSoft experience
  • Proficiency with Microsoft Office or similar software
  • Experience working with Jaggaer eProcurement suite
  • 2-3 years of prior supervisory experience

Working Conditions:

  • Typical office environment
  • Must be able to travel occasionally to all UMass campuses and the Boston central office.

Additional Information:

Salary up to $65,000.00/annually. 

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.