Real Property Facilities Expert - Philadelphia, PA
Job no: 502678
Position type: Staff Full Time
Campus: UMass President's Office
Department: UMDI - PMFO Head Start
Categories: Donahue Institute
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
Primary Work Location:
- 150 S. Independence Mall West, Philadelphia, PA
Normal Work Schedule:
Standard full-time work schedule consisting of five, eight-hour days and 40 hours each week. Work performed in addition to the regular work week may be necessary and may require a change in availability at specific times to accommodate variations in work and client demands.
The Head Start Program Management and Fiscal Operations (PMFO) business group of the University of Massachusetts Donahue Institute (UMDI) provides essential program and fiscal management resources to Head Start Regional T/TA specialists and grantees. PMFO has been tasked to strengthen the capacity the Federal Regional Office staff in the determination, tracking and management of the federal interest in Head Start and Early Head Start grantee facilities nationwide, through the Real Property Facilities Initiative (RPFI). The RPFE will partner with Regional Office federal staff in the creation of processes that will enhance their capacity to manage facility actions and enhance infrastructure across the twelve OHS regions. Since services are provided nationwide some travel is required for this position. The RPFE will be located at the assigned Regional Office and be responsible for coordinating the Regional facilities technical assistance activities and supporting the development of training materials and resources. The RPFE will be required to communicate with federal staff, RPFL, UMDI, and PMFO management staff.
The essential functions of the Real Property Facilities Expert include, but are not limited to, the following:
Regional Office support:
- Provide technical assistance to Regional Office staff responsible for the review of facilities applications under 45 CFR 1303-Subpart E; support will include information on real property life cycle and grants management policies and procedures.
- Assist federal staff in the Regional Office in their review and oversight of reporting requirements for facilities activities (purchase, construction, major renovation, subordination of a Federal interest, refinancing, and disposition) that are initiated through the submission of Form SF- 429 (cover sheet with Attachment A) and applicable Attachments B (Request to Acquire, Improve or Furnish) or C (Disposition or Encumbrance Request). Specifically, assist by providing training modules and Q and A sheets for grantees.
- Support federal staff in the Regional Office with managing complex facilities issues such as acquisition, disposition, use and management of facilities under 45 CFR 75.318 and 45 CFR 1303-Subpart E. Confer with a wide range of key officials throughout OHS and other Federal agencies
- Technical expertise may include providing checklists and case examples to assist Program Specialists in reviewing applications, or review of architectural documents and cost estimates to determine cost effectiveness.
- Provide resources to Regional Office staff to support their reporting and monitoring of real property issues to ensure compliance with all applicable laws and regulations, including, but not limited to, 45 CFR Part 75, Federal Acquisition Regulations (FAR), and environmental compliance requirements.
- Support Regional Office staff in the process of reviewing deviation requests, particularly related to subordination of the federal interest. Technical expertise may include providing a toolkit and case examples to assist Program Specialists in reviewing applications, or co-reviewing requests.
- Support the Regional Office in their establishment of uniform practices to identify, oversee and monitor facilities subject to a federal interest. Technical assistance may include documenting protocols, facilitating work sessions, and coordinating training opportunities with other federal offices.
- Work in conjunction with the Office of Grants Management and Regional Offices to support the successful use of the Property Tracking Management System (PTMS) to facilitate the successful operation and accountability of real property projects. This would include providing technical assistance to regional offices to calculate the federal interest in properties constructed, purchased, leased or renovated with federal funds.
- Support regional office staff with complex real estate issues such as disposition of facilities under 45 CFR 75 and financing of real property.
- Assist regional office staff in the various functions that are required to conduct investigations of properties by researching property liens and performing title searches.
- Provide support for regional staff in the evaluation of submitted documentation (e.g., architectural, mechanical plans, appraisals, insurance, environmental compliance, deeds, etc.) for real property purchases, construction, and major renovation and disposition requests.
- Communicate regularly with PMFO Management Team, Real Property/Facilities Coordinator and Regional Office staff.
- Participate in PMFO initiatives and team meetings, as requested.
- Conduct other fiscal/facilities tasks as needs are identified.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience):
- Bachelor’s degree in Business Administration, Finance, or related field
- Demonstrated proficiency in Microsoft Office Suite.
- Experience or knowledge of operations, facilities and/or grants management.
Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience):
- Master’s degree Business Administration, Finance, or related
- Demonstrated experience in fiscal management including project monitoring, and experience with data systems.
- Demonstrated familiarity with collaboration software, such as Smartsheet.
- Demonstrated ability to independently interpret and analyze the business terms included in legal documents and financial projections.
- Demonstrated knowledge of Head Start resources in the area of program management and fiscal operations nation-wide including subject matter experts and familiarity with Early Childhood Learning and Knowledge Center (ECLKC).
- Multiple hours in a stationary position while using office equipment and computers.
- This role requires strong attention to detail, high levels of accuracy and organization, and a commitment to meeting deadlines.
- Must have the flexibility to travel on an as-needed basis, within the US primarily to Denver, CO and Washington, D.C.
- Environment and work demands are fast-paced and dynamic, resulting in multiple interruptions and requests for assistance.
- Ability to transport items weighing less than 15 pounds from one location to another.
- The physical/mental demands and work environment factors described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- This position is funded by grants and/or contracts, and is contingent upon funding;
- This is a full time benefited position;
- No relocation assistance provided;
- Any job offer within the President's Office is specifically conditioned upon the potential candidate consenting to and successfully completing a background review;
- Potential candidates will not be contacted for interviews until after the posting closes.
- Salary Up to $110,000.00
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